The simplest way to plan a personalised medal order is to confirm five things before choosing a product: who will receive a medal, the exact quantity, the medal size and finish, the ribbon choice, and the wording or logo required. A single checked list keeps club, school and event orders consistent and reduces last-minute corrections.
What information do you need for a personalised medal order?
Prepare one master order sheet before browsing. Include the event name, presentation date, recipient groups, quantities and the person responsible for approving the details. If every medal needs different engraving, give each recipient one row so names and wording can be checked individually.
- Recipient groups: participants, winners, runners-up, volunteers, coaches or special-award recipients.
- Quantity: a confirmed number for each medal style or finish.
- Medal specification: size, design, colour or gold, silver and bronze finish where applicable.
- Ribbon: colour and quantity, checked against the product options.
- Personalisation: engraving, logo or centre design exactly as required.
- Required date: the date the medals need to be ready, not only the event date.
How do you calculate the right medal quantity?
Count each award group separately and then total the rows. For a tournament, that might mean participant medals plus medals for finalists and officials. For a school event, it could mean gold, silver and bronze for each activity. For a club presentation, it may include every member plus separate recognition awards.
Do not estimate from last year without checking the current list. Confirm team numbers, age groups, categories and volunteers with the organiser who owns each section. If attendance can change, decide internally how you will handle reserves before placing the order.
A practical quantity check
- List every team, class, category or award group.
- Write the number of recipients beside each group.
- Separate standard medals from special awards.
- Check the total against the names or registration list.
- Ask a second person to verify the final quantities.
Which medal size should you choose?
The best medal size depends on the occasion, design detail and presentation style. Smaller medals can suit broad participation awards, while larger medals can give a main competition or special achievement more visual impact. Always compare the dimensions and included options on the individual product page.
You can browse the full range of personalised medals, including sport-specific, academic and multisport designs. If you are comparing common sizes, our 50mm versus 70mm medal guide explains the practical differences.
What should you put on a personalised medal?
Use short wording that identifies the achievement without crowding the engraving area. A clear structure is usually the event or award, the recipient or category, and the year where needed. Check spelling, capitalisation and dates before submitting the order.
When every recipient needs different text, use a consistent format throughout the list. For more examples, read our guide to personalised medal engraving.
Examples of concise medal wording
- Player of the Year 2026
- Under-12 Tournament Winner
- Outstanding Effort
- Sports Day Gold
- Volunteer Recognition 2026
These are planning examples only. The available engraving area and personalisation options vary by product, so check the selected listing before finalising the wording.
How should you prepare a logo?
Use the clearest original artwork available and check that the design remains readable at medal size. Avoid screenshots, blurred social-media images or artwork with important details close to the edge. Confirm that the correct club, school or event logo has been selected before it is submitted.
If several people are involved, nominate one person to approve the final logo and wording. That prevents different versions being sent from separate email accounts or phones.
How do you choose medal ribbons?
Choose ribbons after the medal design so the colours support the finished award. Club or school colours can create a consistent look, while neutral or event colours may suit mixed groups. Record the ribbon choice on the same order sheet as the medal quantity so nothing is separated during checking.
Browse the available medal ribbons and confirm the option shown with your chosen medal.
Final checklist before ordering personalised medals
- Recipient groups and quantities are complete.
- Names, award titles and dates have been proofread.
- The medal size, design and finish are confirmed.
- Ribbon colours and quantities match the medal order.
- The correct logo file is ready.
- One person has approved the complete specification.
- The required date has been included and discussed where necessary.
For a larger club, school or event requirement, send the details through the Club Awards quotation form. You can also call 01384 639999, including WhatsApp calls, to discuss the order. Opening hours are Monday and Tuesday 10:00–15:30, Wednesday and Thursday 10:00–14:00, and Friday 10:00–15:30; the shop is closed at weekends.
Frequently asked questions
Can every medal have different engraving?
Personalisation options depend on the chosen product. Where individual engraving is available, provide a clearly structured list with one recipient per row and check every spelling before submitting it.
Can I add a club or school logo to a medal?
Many medal styles offer logo or centre-design options. Check the individual product page, use clear artwork and confirm that the correct file has been supplied.
Should all recipients receive the same medal?
Not necessarily. Some events use one consistent participation medal, while others separate gold, silver and bronze finishes or use a larger design for major awards. The right structure depends on the award categories and presentation plan.
When should I organise personalised medals?
Start once recipient groups, quantities and personalisation details can be confirmed. If you have a fixed presentation date, include it with the enquiry or order and contact the office rather than relying on notes alone.